Vendor payments are handled by AWC when the participant is using a typical service (IHCS, companion, respite) authorized through AWC. Examples of vendor payments include transportation (public, mile), assistive technology, home modifications, respite camp, education services, medical supplies, etc.

Process to submit vendor payments:

    1. When the SC discusses a vendor payment with a participant, email AWCadministration@ucpcentralpa.org the vendor type, vendor name, address, phone number and email address along with the participant’s name.
    2. AWC will reach out to the vendor and request the documents to qualify the vendor. If a vendor is not able to be qualified based on the ODP requirements, payment can not be made to the vendor. Therefore, it is important to complete step 1 timely.
    3. AWC will communicate with the SC and participant when the vendor is qualified, and the service can be delivered.
    4. Once the service is delivered and completed, the SC can email the final invoice to AWCadministration@ucpcentralpa.org along with the completed Vendor Payment for UCP AWC Vendor Services form. Please ensure participants name, date of services, details of the service and cost is on the invoice.
    5. AWC will process for payment.

Additional Information:

    • AWC will ensure vendors are qualified for each invoice requesting payment.  Vendors must requalify yearly to continue to be a qualified vendor and receive payment from AWC.
    • Home modification vendors must be willing to wait until the service is complete to receive payment.
    • When iPads are requested, please provide specifics on exactly what is needed including protective equipment and AppleCare.  AWC will price quote and provide that back to the SC for review.
    • When requesting Uber, please see our Uber section for more information
    • If a participant does not have a typical service authorized through AWC, the participant will need to use a different provider to issue payment.